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Enterprise — Annual Maintenance Contract

Annual Maintenance Contract
for Corporate Laptop Fleets

Predictable cost. SLA-backed response. A single vendor managing every laptop in your organisation — from a 10-device startup to a 10,000-device enterprise. Hyderabad's device support partner since 2007.

SLA-Backed Response GST Invoiced Dedicated Account Manager Pickup & Delivery NDA Available Monthly Reports

Request AMC Proposal

We send a tailored proposal within 48 hours of a brief discovery call.

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Secure Device Handling
Pickup & Delivery
SLA-backed Support
Dedicated Account Manager
Bulk Discounts
Asset Tracking
Monthly Reporting
GST Billing
The Business Case

What unplanned downtime actually costs your organisation

Most IT managers underestimate the real cost of a single engineer sitting idle because a laptop is out of service. The math is straightforward — and it makes AMC an easy budget justification.

Example: 100-device IT company, one engineer out per incident
Average engineer cost per day (salary + overhead) ₹3,500
Average downtime per unmanaged hardware failure 1.5 – 3 days
Hardware failures per year in a 100-device fleet ~18 – 25 incidents
Lost productivity cost per year (conservative) ₹94,500 – ₹2.6L
Ad-hoc repair invoices, walk-in service centre visits ₹40,000 – ₹80,000
IT-head time coordinating repairs (opportunity cost) ~60 hours/year
Total unmanaged cost (100 devices) ₹1.3L – ₹3.4L / year

A structured AMC for 100 devices is priced well below this range — and eliminates the coordination overhead entirely.

Unplanned Downtime

Without an AMC, engineers wait 1–3 days for a vendor to diagnose, quote, procure parts, and return the device. Every day is billable salary lost.

No Budget Visibility

Ad-hoc repairs arrive as unpredictable invoices. Finance teams can't plan for IT spend, and approvals slow every incident further.

No Accountability

Without a vendor SLA, there is no escalation path. IT managers absorb blame when device issues drag on. AMC creates documented response commitments.

Scope of Coverage

What your AMC covers — end to end

Every AMC includes a defined scope. Nothing is hidden in the fine print. Parts are billed at actual cost with written approval before the job starts.

Hardware Repair — Priority Queue

AMC devices jump the service queue. Screen, keyboard, battery, hinge, motherboard, storage — all covered under priority SLA, not a walk-in slot.

Scheduled Preventive Maintenance

Bi-annual or quarterly health checks per device — thermal paste, fan cleaning, battery cycle count, SMART diagnostics, OS health. Catches failures before they happen.

Pickup & Delivery Logistics

Engineers collect faulty devices from your office and return repaired ones. No employee drops anything at a service centre. Across all 50+ Hyderabad zones.

Dedicated Account Manager

A named contact who knows your fleet, your locations, and your preferred SLA. Single point for raising tickets, escalating issues, and receiving monthly reports.

OS & Driver Servicing

Windows reinstall, driver updates, bloatware removal, BIOS update where applicable. Part of every preventive maintenance visit — no additional charge for labour.

Asset Tagging & Inventory Log

Every device in the fleet is logged (model, serial, age, repair history). Updated after every intervention. Shareable spreadsheet or CSV on request.

Monthly Service Reports

Device-by-device summary: issues raised, resolved, turnaround time, SLA compliance, pending items. Ready for IT-head or finance review without manual collation.

Chain-of-Custody Documentation

Every device collected carries a signed pickup receipt. Repair log and tamper-evident return documentation included. Essential for data-sensitive environments.

Emergency Response Escalation

Critical failures (C-suite device, server-room workstation, clinical laptop) trigger a separate escalation path with faster response — outside the standard queue.

GST-Compliant Invoicing

Monthly or quarterly consolidated invoice with GSTIN, HSN code, and device-level breakdown. Compatible with standard accounts-payable workflows.

30-Day Repair Warranty

All work done under the AMC carries a 30-day warranty on parts and labour. Covered jobs that recur within 30 days are re-attended at no additional charge.

NDA Execution (Platinum tier)

Full non-disclosure agreement available for Platinum-tier clients. Engineers assigned to your account are background-verified. No data leaves the device during repair.

AMC Plan Tiers

Three tiers built for different organisation sizes

Every tier includes the core coverage above. The differences are SLA speed, fleet size fit, loaner device provision, and the depth of account management. Exact pricing is per device per year — proposal in 48 hours.

Silver
Structured support for growing teams
10 – 100 devices
8-hour on-site response for critical issues
2–3 business-day resolution SLA
Pickup & delivery across Hyderabad
Bi-annual preventive maintenance per device
Quarterly service report (fleet summary)
GST-compliant invoicing (quarterly)
Asset inventory log
Dedicated account manager (shared)
Loaner device provision
NDA execution
Get Silver Proposal
Platinum
Full managed device operations
1,000 – 10,000+ devices
2-hour on-site response for critical issues
Same-day / next-business-day resolution
Pickup & delivery, multi-location co-ordination
Monthly preventive maintenance per device
Monthly executive-level reports + QBRs
GST-compliant invoicing (monthly)
Senior named account manager + escalation lead
Full asset lifecycle tracking (repair, depreciation, EOL)
Loaner device provision — zero-idle guarantee
NDA execution — background-verified engineers
Custom SLA terms + PO / vendor-onboarding support
Get Platinum Proposal

Parts are always billed at actual supplier cost with a written quote before work begins. AMC pricing covers labour, SLA, and logistics — never inflated parts margins.

Process

How the AMC works — from discovery to renewal

Five clearly defined stages. No surprises, no ambiguity. You always know where your contract and your devices stand.

1

Assessment

We audit your current fleet — device count, models, age, failure history, and existing IT workflows. 30-minute discovery call, no site visit required at this stage.

2

Proposal

A tailored written proposal: scope, SLA tier, per-device pricing, parts policy, and service schedule. Delivered within 48 hours of the discovery call.

3

Onboarding

Contract signing (PO / work-order accepted), NDA execution if required, asset inventory creation, and account-manager introduction. Ready in 5 business days.

4

Live Support

Tickets raised by email, WhatsApp, or phone. Engineers dispatched per SLA. Every incident logged, tracked, and closed with a service note attached to the asset record.

5

Report & Renew

Monthly or quarterly reports to your IT head or finance team. Renewal discussion 60 days before contract expiry — with the year's fleet health data in hand.

Pricing Model

How AMC pricing is structured

There are no public price lists because every fleet is different. Pricing is always calculated on four transparent inputs — no hidden multipliers.

Per Device, Per Year

The base unit is a single device per year. Larger fleets unlock volume pricing — the per-device rate drops as fleet size increases, making AMC more economical at scale.

SLA Tier Selected

Silver (8-hour response), Gold (4-hour), and Platinum (2-hour / same-day) carry progressively higher per-device rates reflecting the operational commitment.

Locations Covered

Multi-office coverage within Hyderabad is included in the base rate. PAN India project-site coverage is priced separately per the proposal.

Parts Are Separate

The AMC covers labour, SLA, logistics, and preventive maintenance. Parts (screens, batteries, keyboards, storage) are billed at actual supplier cost with prior written approval — never marked up.

Ready to see actual numbers?

Share your fleet size and we'll send a detailed proposal within 48 hours. No commitment needed to receive a quote.

Request Pricing Proposal →
In Practice

Organisations that made the switch to managed device support

Three anonymised examples from active AMC relationships across Hyderabad. Figures are approximate and client-specific — your proposal will model outcomes for your fleet.

Healthcare

Multi-specialty hospital chain — 350-device fleet

Nursing-station laptops, doctors' workstations, and ward projectors under a single Enterprise AMC. After-hours service windows to avoid clinical disruption. NDA executed on day one. Chain-of-custody documentation required by their IT compliance team.

Devices covered 350
Average resolution time < 6 hours
Replacement budget saved ₹14L+ / year
IT Services

Mid-size IT services company — 480-device fleet

Employee laptops across two Hyderabad offices. Business AMC with a 4-hour response SLA. Monthly reports reviewed by IT head and shared with finance. Zero disruption to billing-cycle deadlines — devices repaired within or outside of project windows per calendar.

Devices covered 480
SLA compliance rate 96.8%
IT-head hours saved / month ~18 hours
Education

International school — 310 student & faculty devices

Bi-annual preventive maintenance scheduled during school holidays so no classroom sessions are disrupted. Laptops returned the same term. IT coordinator receives a single consolidated invoice per semester. Fleet health score up 40% in year one of the AMC.

Devices covered 310
Classroom disruptions Zero
Fleet health score (yr 1) +40%
Procurement & Compliance

Built for your procurement process

We work with enterprise vendor-onboarding frameworks. Every document your procurement or finance team needs is available before a purchase order is raised.

GST Invoicing — GSTIN Registered

All invoices carry our GSTIN, HSN codes, and device-level line items. Monthly or quarterly billing cycles available. Compatible with Tally, SAP, and standard ERP workflows. Input tax credit claimable by your organisation.

Purchase Order Support

We accept standard enterprise purchase orders. Work begins on PO issuance — no upfront payment required for Platinum-tier clients. PO number is reflected on every invoice and service note.

NDA Execution

A mutual non-disclosure agreement is available for Platinum-tier clients. We sign your form or provide a standard template. Engineers assigned to NDA-covered accounts are named and background-verified.

Vendor Onboarding Documents

Company registration, MSME certificate, cancelled cheque, PAN, GST certificate, company profile, and bank details — all ready to share with your procurement team on request.

Service Level Agreement

A written SLA is part of every AMC contract — documenting response times, resolution commitments, escalation paths, credit terms for missed SLAs, and data handling protocols.

Annual Renewal with Fleet Review

Renewals include a year-in-review report: total incidents, resolution times, parts spend by category, and fleet health trend. Helps procurement and IT justify the AMC internally year after year.

Frequently Asked Questions

Questions IT managers ask before signing an AMC

An AMC (Annual Maintenance Contract) covers scheduled preventive maintenance, priority repair for hardware failures — screen, battery, keyboard, motherboard, storage — plus pickup and delivery logistics, OS and driver servicing, diagnostic health checks, chain-of-custody documentation, and a dedicated account manager for fleet coordination. Parts are billed separately at actual cost with prior written approval. Nothing in the labour or service scope is charged per incident.
Pricing is calculated per device per year, with volume discounts applied as fleet size increases. The rate also varies by SLA tier — Silver (8-hour response), Gold (4-hour), or Platinum (2-hour / same-day). There are no fixed public prices because every fleet has a different model mix, age profile, and coverage need. A tailored written proposal is sent within 48 hours of a 30-minute discovery call.
Response and resolution times are defined in the contract and depend on the AMC tier. Platinum tier: 2-hour on-site response, same-day or next-business-day resolution. Gold tier: 4-hour response, 24-hour resolution. Silver tier: 8-hour response, 2–3 business-day resolution. All SLA windows are documented in the service agreement and tracked in monthly reports.
Yes. Every AMC invoice carries our GSTIN, HSN code, and a device-level line-item breakdown. We accept standard enterprise purchase orders — work begins on PO issuance, with no upfront payment required for Platinum-tier clients. Monthly or quarterly billing cycles are available to match your accounts-payable schedule. Input tax credit is claimable by your organisation.
Platinum-tier contracts include a loaner device provision — if a repair cannot be completed within the agreed resolution window, a replacement device is issued to keep the employee productive. Business and Silver tiers include an escalation protocol and SLA credit notes for missed windows, which are reflected in the next invoice cycle and tracked in monthly reports.
Yes. We cover 50+ zones across Hyderabad and Secunderabad under a single AMC contract. Engineers are dispatched from our Secunderabad base (MG Road, 500003). Multi-office billing is consolidated into a single monthly or quarterly invoice. PAN India project-site coverage is available as an add-on — scoped separately in the proposal.
Every device collected under an AMC is logged with a signed chain-of-custody document at pickup — model, serial number, engineer name, time, and condition. Engineers are background-verified before assignment to any AMC account. No data is accessed beyond what is necessary for diagnosis. NDA execution is available for Platinum-tier clients. Devices are returned with tamper-evident documentation confirming what was repaired and what was not accessed.

Ready to put device downtime behind you?

Tell us your fleet size — we'll have a tailored proposal in your inbox within 48 hours.